Importing Instrumental Parts Scanned In NotateMe Into Notion Using Just an iPad – Tutorial

notatemelogoNotion Large IconSmartMusic LargeSmartMusic InBox Large

Most teachers use their summer time as a chance to rejuvenate and relax while at the same time planning and preparing for the upcoming school year. As a music teacher who likes to take advantage of the technology available to us today, I am deep into the prep work for my fall Marching Band Show. Currently I am working on the music. I wanted to share some of that process because the tools we have available to us are exciting. These tools open doors to new ways to teach, assess and improve our students/ourselves.

CURRENT PROJECT: My end outcome is that I want my marching band students to use SmartMusic to record playing assessments. This allows me a chance to hear each and every individual student, give them feedback to improve as an individual and then I also use those assessments to hone in on issues to work on with the full group.

THE PROBLEM: SmartMusic has an extensive repertoire for band students but my marching band music is not included in that list.

THE SOLUTION: Thankfully MakeMusic allows us to use Finale to create our own SmartMusic assessments.

THE PROCESS: Of course that means that we have to take each instrumental part and get it into Finale in the first place. Because Finale and I do not get along – I have other programs that allow me to work much faster – I utilize the XML file format. XML allows me to work with other music notation programs to create the digital sheet music that will then smoothly import into Finale which will translate that into SmartMusic.

As complicated as this process sounds it really is so much easier these days! In fact, much of the work can now be done using simply an iPad allowing me to work wherever I want to. I do not have to be sitting at my desk at my house or God forbid, the school! So here it all is….

STEP ONE: Using my iPad I scan each part into NotateMe working with the PhotoScore plugin. Neuratron has just updated the desktop version of PhotoScore to version 8 so this process can also be done using a regular computer. I’ve not yet figured out which is fastest, the computer or the iPad. Each works so darned well now that I think you are going to win no matter which way you go!

STEP TWO: Using NotateMe on my iPad I go through and carefully check for the following items – Time Signatures, Key signatures, Multi-measure Rests and then notation issues. If any of these, which I call the Big Four, are messed up then trying to import the NotateMe XML into another music notation app is going to be more work. Honestly, I don’t even worry that much about articulations, dynamics and for sure NEVER worry about markings such as rehearsal letters, tempo or style. Those items are faster most times to fix later in another app once all parts are imported.

Screen Shot 2015-07-13 at 5.07.48 PMSTEP THREE: I then take advantage of NotateMe’s XML export feature to dump the now digital sheet music into Notion on my iPad.

STEP FOUR: I double check that all is good once I open the music in Notion. Again I check the big four – I often find I missed something in NotateMe like a key signature change. Sometimes I find that measures of rests did not all import correctly.

STEP FIVE: If it is a transposing instrument I then transpose the part to concert key and then select the entire part and copy it.

STEP SIX: Then it is time to open the full score and paste in the individual part. You really must pay attention because if you missed one of those big four items in the above steps then when you paste in the new music EVERY SINGLE STAVE is changed and is now WRONG! Time signatures will be in the wrong spot, key signatures will be messed up etc… In fact – if you messed up the measures it is absurdly hard to fix it after pasting into the full score. I will just undo the paste, exit out of the score and go back to the individual part to fix any of the big four issues.

STEP SEVEN: Importing from NotateMe into Notion using the XML format messes with positioning of dynamics so you have to select the entire Notion score, tap the more option, tap the attachments option and select the auto position.

STEP EIGHT: I now go through the entire score to figure out where I have missing dynamic issues, to input rehearsal letters/numbers, set correct tempos and any other final details.

Screen Shot 2015-07-13 at 5.07.37 PMSTEP NINE: Then I export the score out of Notion as an XML file, Import that into Finale and save it as a SmartMusic file.

STEP TEN: Assign playing tests to the students

STEP ELEVEN: Listen to the playing tests and give immediate feedback!

CONCLUSION:
This all sounds like it might take forever but in reality I can have a song completed in one day and STILL not get my wife too upset at me. 🙂

VIDEO TUTORIAL:
I’ve recorded this process in a nifty YouTube video for you to see the process of taking the scanned NotateMe music and importing it into your score. That is the part that takes a little bit of thinking so I figured a video may help some of you. If you have questions please contact me and I will see where I can help.

APPS USED:

Notion Large IconNotion -Download on App Store (Just make sure you know that the Saxophones are an IAP for .99 each – STUPID)

notatemelogoNotateMe – Download on App Store (Make Sure to get the PhotoScore IAP too though)

SmartMusic LargeSmartMusic – Download on App Store

SmartMusic InBox LargeSmartMusic Inbox – Download on App Store

Finale – Web Site (as they do not have an app for the iPad yet for Creating Finale files)

Music XML – Can’t download this as it is built into various apps like Notion and Finale. It is owned by Make Music though.

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