Essential iPad Apps For Marching Band Directors (during the prep for marching season)

Are you a Marching Band Director with an iPad? Well then you are probably working through much of the same preparation as I am. How does my iPad help me in all of this craziness?

DRILL PREP:
In the prep of the drill I have my iPad on the entire time even though I am writing drill in Pyware 3D. On the iPad I use UnRealBook Small IconUnRealBook or ForScore Small IconForScore or possibly even GigBook Small IconGigBook to display my music. I also use the annotation tools in those apps to write on top of my music all of the drill chart pages and instructions. I can not imagine going back to paper music and having to write al of this in, copying the scores, inserting into sheet protectors, using three ring binders and then just waiting for that rain to wreck it all!

If you have an iPad and you are NOT using one of these three apps along with PDF’s for you sheet music you need to go get on this task right now! These apps are some of the apps that have been on my iPad since I bought the first iPad on the day it was released! In fact, as a music teacher, this is THE reason I bought that iPad1! Which of the three should you start with? Pick one…. seriously…

DRILL CHARTS:
I have a new app that I think is going to be amazing this year – DrillBook Next Small IconDrillBook Next is $9.99 for the Directors version of the app that I just discovered this year. After creating the drill in P3D I then simply export performer coordinate sheets which I then import into DrillBook Next – giving me my entire drill in interactive format on my iPad!

Students can also easily use the app as well – BONUS: they can use it on DrillBook Next Small IconDrillBook Next Reader for iPad ($4.99), DrillBook Next Small IconDrillBook Next Reader for iPod ($2.99) or even Android ($2.99) as well as on a desktop computer (on the computer it’s free, yup, FREE!)

The only thing missing here is being able to watch my drill and have it synced to music. After talking to Scott – the developer – though, I fully understand the copyright issues this would cause with the way access to the drill works.

MUSIC SCORES CREATION and EDITING:
I have not convinced myself to go iPad on this front while creating and editing my musical notation files yet. I have ordered my Notion5 though for desktop and am committing to digging in and learning Notion this year. I mean, come on! There is a full fledged desktop AND iPad app available for Notion Small Icon Notion! Yes, I could work with NoteFlight but Notions excellent sound have won me over!

Currently my workflow is to create and edit in Sibelius then export to Avid Scorch Small Icon Avid Scorch. I also export PDF files to use in ForScore or UnRealBook. I will say that when I use Scorch I find one extra step is needed to make great use of the size of the iPad. If I just open the full score there is always too much info on the screen. On the desktop I simply focus on select staves and all is well. In fact if you save your Sibelius file with it focused on those select staves then when you email it to yourself and open it in Scorch it will stay focused! My problem is that I want to also have a DrumLine condensed score I can jump back and forth between. Well…. here’s your Sibelius Tip of the week – I wrote this Blog Post back in Aug 2012 and I use it all the time because of dumping scores over to the iPad. This Blog Post will show you how to set up condensed scores so that they are just a tap away, just like you can quickly jump to any other part in the score.

Of course I also have to have a metronome app while arranging music – I find that I have used Tempo Small IconTempo the most of all my metronome apps. It works on my iPad as well as my iPhone. It looks great on both. This is not a metronome designed for the iPhone that I have to use in 2x mode, it was designed for both devices screen sizes.

MUSIC RECORDINGS (of our show):
CLICK TRACK CREATION – For each of my marching show pieces I always add in a click track at least for an intro measure. That way we are not guessing when the recording is going to start as we rehearse. In order to do that GarageBand small iconGarageBand works fine.

MultiTrack DAW small iconMultiTrack DAW or Cubasis small iconCubasis would work too. The process is simple – Import the recording, create another track with drums in it and record a few measures of you tapping along to the recording. Move that audio to the beginning and export the new file.

Remember – These apps would also give you an excellent way to record your groups for evaluation later! UnRealBook and ForScore allow you to record rehearsals (or whatever) while you are viewing your PDF music even!

REHEARSAL with those recordings – One of my essential apps for marching band rehearsal is AnyTune Icon SmallAnyTune Pro+. We use this app constantly all season long so we can rehearse our marching skills to a recording of the show. AnyTune Pro+ allows us to set book marks so we can quickly jump to any place in the song we want. We can slow the music down and we can even loop a section if we want to go through it a few times. In fact, if you are only going to by one app this fall this just might be your best choice!

MUSIC RECORDINGS (of any song):
I of course use my iTunes app and library to play music for the students over AirPlay – AirServer App works wonders for not having to have wires connected!

I have also started using SpotifySpotify. On the iPad it is amazing the music you have available at your fingertips FOR FREE! There is so much educational music on there it astounds me – soloists for all instruments, classical, jazz, brass band, pop and whatever else you want.

RECORD KEEPING:
I use FileMakerGo Small IconFileMaker on my desktop and iPad all the time. I have created databases in FM that save me a ton of time every year. Want a roster of my class, tap that button. Oh, you want it sorted by instrument? No problem. What about if you want a list of your band sorted by gender but then also broken down by grade level and then sorted by last name? Every year you have to order shoes? Not a problem, here is the list…. same with shirts…. and by the way I grouped the kids names by size of course!

The drawback to FileMaker is that you have to create the database on the desktop FIRST! Then it can all be transferred and worked with on an iPad or iPhone. Of course if you have a friend that has designed a database maybe they would be nice enough to share! But seriously, go buy a database and STOP USING SPREADSHEETS! There are a few very useful sample databases that come with the download of the free iOS FM13 App. The real fun is when you can edit those to make them work in ways to benefit you and your program.

DropBox Small IconDropBox is also an essential place for me to share files with students like music arrangements as they become available or PDF’s of the drill charts (although with DrillBook Next, I think PDF drill charts are going bye-bye!)

We also use DropBox to store all of the registration and medical forms for all the kids. They send it to us, we scan it and upload it to DropBox. From there my entire staff has access to important information. DROPBOX TIP – We will also make sure to download those files to our devices so we can have access when there is no network at camp, on trips or God forbid in the hospital.

SOCIAL MEDIA:
I try really hard to keep my blog up to date on wordpress by using Blogsy Small IconBlogsy. Blogsy is heads and tales better then the WordPress App. When my students are blogging I suggest they use the WordPress app because it is free and it does actually work (most of the time).

I also have a band Twitter, FaceBook and YouTube.

CALENDAR:
The Apple Calendar app is basic as is the Reminders app. The benefit to using those two apps is that I use SIRI to interact with my schedule all the time.

When I actually need to open an app though I use Calendars 5Calendars 5 or Fantastical Small IconFantastical – a huge step up from the other apps!

I also love using GoodTask Small IconGoodTask for my reminders (you know, this might need to be your one MUST buy app for the fall… hmmm….)

 

This is just a blog post to get started with ideas of how essential tech is in a Band Directors life during Marching Season

Notion on the iPad for Band Directors (or anyone actually!)

notiononiPadIf you are using an iPad and you also need to use a music notation program, I would hope by now that you are aware of Notion for the iPad. Of course Notion is not JUST for the iPad though. That is actually one of the beautiful things about this app!  You can have it on your laptop and your iPad making it all that more flexible! Another great feature is the price – $99 for the full computer version and $15 for the iPad version. Compare that to other notation software and I think you will agree that it is a bargain! I will start out with a word of warning about the size of this app! It is going to require a large amount of space because of one feature that also makes it stand out it the selection of notation apps available. Notion gives you the ability to compose, edit, and playback scores using real audio samples performed by the London Symphony Orchestra recorded at Abbey Road Studios. That does mean large app sizes! This in it self is enough of a reason for music teachers to never even consider a 16GB iPad – in fact a 32GB is questionable as a teacher!

OK, OK you say – let’s get to the good stuff…..

Here is how I was exploring Notion tonight as a Band Director getting ready for Band Camp:

STEP ONE – First of all I am a Sibelius user ever since version 2. I also use Finale (ever since it came out) but Sibelius is my main choice. So as I prepare for Band Camp I take my parts for the marching show that have been scanned into PDF files and I use PhotoScore to read my PDF files, one part at a time, into Sibelius. The ability in PhotoScore to read from a PDF is a huge benefit. i used to have to have one TIFF file for PhotoScore and then a PDF for my iPad. No longer. It takes me about 10 minutes a part to get from PDF to Sibelius and that includes fixing errors in PhotoScores reading of the PDF. Then I combined all the parts into one score. When I get done the Sibelius parts look just like the ones I bought – dynamics and articulations and everything else.

STEP TWO – Thank goodness that the notation world is buying into Music XML because it really is making life easier and makes sharing this Sibelius score I have created easier these days! I simply exported an XML file of the score from Sibelius and emailed it to myself.

STEP THREE – I grab my iPad, open my mail app, tap on the attachment and select “Open in Notion”

STEP FOUR – Notion opens the XML file and wa la – it’s all there! It’s like magic! The score looks pretty much exactly like it did in Sibelius!

So now I have a very flexible score of my marching show on my iPad. I can edit this score – change parts, whatever I would like to do and even print it from Notion. When listening to the playback of the score it sounds so much better than using Scorch (I will post about Scorch later).

Here are a few tips though that it took me a bit of digging around to figure out….

Let’s look at the score as it showed up -

Imported XML Score

Imported XML Score

 

The screen acts as yo would expect – you can scroll through, play it, edit it etc.

The next thing I dug into was the settings (the gear icon) and I discovered Continuous View – I like this view on the iPad. It simply is one long scroll from left to right. You can see from the screenshot below that there is a yellowish bar on the left of the screen to indicate that you are in this view.

Notion 2 Continuous View

Now as a Band Director I almost panicked when I could not figure out how to display individual parts but it is there in the settings under view….

Notion 3 View settings

 

Tap on Dynamic Parts and there is the list I was looking for – allowing me to select any individual part I wish to see by itself.

Notion 4 Parts

Upon selecting the Flute part for instance, this is what you would get….

Notion 5 Flute Part

 

Now there was one setting I actually had to go in and take care of that for some reason did not come through in the XML import of the score. I had to dig in and select the correct playback instrument for SOME of the parts. Some parts were already done for me – like the flute and clarinet. But the trumpets and trombones were not. Here is a screenshot of that process… Go into the settings, and select SCORE SETUP (Not Parts Settings as I did – that is page layout stuff!)

Notion 6 Setting instruments

 

simply tap the blue arrow and you get this ability to SWITCH INSTRUMENT for that Part…

Notion 7 Selecting Instrument

 

The last item I am going to mention is that I found it rather interesting that I had to pay extra for an Alto Sax sound! I know Notion wanted to keep some sounds out of the original download because of file size. Plus not everyone is going to need a mandolin or banjo sound and having to pay extra to get a “section” sound of trumpets makes sense to me as an extra. An Alto Sax, Tenor Sax and Bari Sax sound seems pretty basic to me though! Each sound is .99 cents though so it’s not THAT big of an expense.

I have to pay for an Alto Sax sound?

I have to pay for an Alto Sax sound?

 

I choose to enter all my music into Sibelius first because I am so fast using that app. I think there are many music teachers out there that fall into this category besides me. Being able to import that XML file is huge! It makes it nice that I do not have to enter everything into Notion on the iPad but I can still end up with a music notation file on my iPad that I can use from there.

REALITY – The real question is this – How much am I going to use this? Well I’m not so sure that I will actually end up doing much editing of the music in Notion for iPad. I absolutely feel that having the Notion file is so much better than using a PDF version of the music! Of course I will have to play around this marching season to compare having the Notion file versus simply using Sorch for iPad (which reads the Sibelius file and displays the notation but will not allow editing of that file. Scorch is simply for viewing and playing back the notation file)

CON – Marching Band Directors are not going to be happy with playback of the drumline! Of course I am not happy on my laptop unless I have Virtual Drumline from TapSpace playing! Thank goodness both Sibelius and Finale now use a few of the sounds from Virtual Drumline in their basic soundsets available for everyone.  BUT the ability for us to now at LEAST view that notation on our iPads is HUGE! (In a much cleaner and more flexible version than PDF) Of course the Drumline parts take much longer to actually enter into Sibelius so you really have to weigh the time against the benefit. It takes me about 5 minutes to pull out the printed drumline parts, walk down the hall to the scanner at school and scan those into PDF format. In the time it takes me to get back to the Band Room I can pull my iPad out and have those PDF’s pulled out of my Mail app and into ForScore or UnRealBook or GigBook. I still question the benefit of taking the time to dump drumline parts into Sibelius for use on my iPad in Scorch or Notion. There is no doubt in my mind about the benefit of putting wind parts in because I also end up creating SmartMusic files and testing the students on their marching music through SmartMusic. (Again using XML as the way to get Sibelius files turned into Finale files to convert to SmartMusic)

I would love to hear from other directors who are using their iPads on the Marching Band field and in music rehearsals for Marching Band! LEave comments below!

 

Creating Condensed Scores in Sibelius (or hiding staffs you don’t need to see)

Viewing notation files and scores on the iPad is a very useful feature to have. Thankfully Sibelius has Scorch and Finale has Finale iPad Music Viewer available. There are considerations to take into account though when creating scores to transfer over to the iPad. Things like the screen is smaller! Boy would I like that larger prototype iPad that has been floating around the web! Because that screen is smaller though there is a need to get rid of any extra music that I don’t really need to see.

When I create scores in Sibelius there are almost always extra staves that I do not always need to see. For instance, I don’t always need to see the Baritone BC because I might only need to see the TC part. Maybe I have two versions of the Bass Drum Line, one with four drums and one with three. I need both but only want to see one when I conduct from my iPad or when I print out the score. There are always those instruments that double another instrument, especially in middle school literature. Maybe using condensed is not the correct terminology.

CREATE NEW PART/SCORE – Basically what you have to do is create a new part from the parts window. Open that window, click on the blank piece of paper at the bottom of that window. This brings up a spot for you to pick which parts are to be included in this new, smaller score. After picking the parts to include then you need to rename this new part. The next step confused me for a very long time.

INSTRUMENT NAMES – Once you are looking at your new smaller score you will notice right away that there are not instrument names at the start of your score and instrument abbreviations at the start of each page. This is not acceptable. To fix this issue you will make a trip to the Engraving Rules menu, click on the Instruments option in the list on the left. In that box you will then find the options to view names at the start of the score and the start of each new page. Keep in mind that these options are ONLY for this new part.

LAYOUT – Another thing you will probably want to do is to have a different Document layout for the FULL score containing all the parts and a different Document layout for the smaller score that only contains some of the parts. Not a problem. Simply make a trip to the Document Setup dialogue while viewing each score and make the appropriate settings. I find that portrait mode works better for the full score and then many times I prefer landscape mode for the smaller score.

 

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